We handle the paperwork. Municipal filming permissions, Demarcación de Costas beach authorisations, drone clearances, private-property consent letters — filed, chased and confirmed so your shoot day starts on schedule.
Shooting in Ibiza means filing with whichever municipality you’re standing in — Ibiza town, Santa Eulà ria, Sant Josep, Sant Antoni or Sant Joan — each with its own form, its own lead-time, and its own preferred inbox. Beaches add the Demarcación de Costas in Palma. Drones add AENA and ENAIRE. Ses Salines Natural Park adds the Balearic Directorate for Biodiversity.
We’ve been prepping and submitting these dossiers on behalf of commercial productions for years. Bilingual paperwork, insurance certificates translated, shooting plans in the right template, consent letters from private owners drafted and signed. You focus on the shoot; we handle the stack of permits that sit underneath it.
Request permit support →
Dalt Vila, Marina Botafoch, Santa Eulà ria promenade, Sant Antoni port, Sant Joan villages. Each town hall has its own filming application — we file the right form, in the right language, with the expected 7–10 working days of runway.
Film production locations →
Any shoot on Spanish public beach or coastal maritime zone needs authorisation from the Demarcación de Costas in the Balearic Islands. Ten working days minimum. We coordinate the application, supply the shooting plan and chase sign-off.
Beach shooting locations →
Villa letters of consent, finca release forms, hotel shoot agreements. Separate process for drones: Ibiza airspace is controlled, so AENA/ENAIRE coordination is usually required with roughly 20 working days of notice.
Villa shoot locations →We file with the same case officers in Ibiza town, Santa Eulà ria, Sant Josep, Sant Antoni and Sant Joan every month. That relationship shortens the “is your dossier complete” back-and-forth that burns days when you file cold.
Spanish forms, shooting plans translated accurately, insurance certificates in the format Spanish administrations accept. Nothing kicks a file back faster than an English-only liability certificate arriving at a Spanish registro.
We signpost the coverage levels local authorities typically expect for public-space shoots and beach work, and we coordinate with your production’s broker or a local broker so the certificate is ready when the permit file closes.
All Ibiza airspace from ground up is classified as controlled. For legal drone work we prepare the AENA/ENAIRE filing and the Ferronats coordination, with the 20-working-day runway that reality demands — no last-minute scrambles.
Spain’s 30% film tax rebate (up to €1M, 25% thereafter) runs through an ICAA-registered Spanish producer. We don’t issue the rebate ourselves, but we connect you with partners who do — and we keep the permit paper trail the auditors later expect.
We won’t promise a beach permit in 48 hours; the Costas window is what it is. What we do promise is a realistic calendar on day one — so you know what’s filable in your window, what isn’t, and how to rearrange a shot list to fit.
Most Ibiza shoots combine three or four layers: a municipal filming permit from whichever of the five town halls covers your locations; a Demarcación de Costas authorisation if any frame sits on a beach, dune, breakwater or coastal path; a Ses Salines Natural Park permit if you’re near the southern salt flats; an AENA/ENAIRE clearance if you’re flying a drone; and a private consent letter per villa, finca, hotel or port terrace you enter. The Ibiza Film Commission, a non-profit under the Consell Insular d’Eivissa, mediates between producers and public administrations but does not issue permits itself — that’s the job of the individual authorities, and it’s the job we handle on your behalf.
Realistic lead times on Ibiza are seven working days minimum for Ibiza town, ten working days for Sant Josep de sa Talaia and Sant Antoni de Portmany, and ten working days minimum for any Demarcación de Costas beach authorisation with some requests recommending fifteen for safety. Drone clearances in Ibiza airspace (classified as controlled from ground level) require an application roughly twenty working days ahead, with resolution typically landing about a week before the activity. For any shoot within a month, we triage on day one — what’s filable, what needs a contingency, and whether the date holds.
Every Ibiza municipality wants a filed application with production company details, a shooting plan, the dates and hours on location, the precise coordinates or street addresses, the number of vehicles and crew, the type of equipment, and public-road or public-space occupation specifics. Demarcación de Costas requires a Spanish tax identification number, a postal address and an in-person filing. Natural Park shoots add a declaration of compliance with good environmental practices. Private property shoots need a signed consent letter from the owner — always in the name of the entity that will appear on the final permit. Civil liability insurance certificates are routinely requested, translated and in the format Spanish administrations expect.
We prepare and submit the permit files, liaise with each authority’s registro, translate documentation, draft the private-property consent letters, coordinate the AENA filing for aerial, and keep a single shared timeline that marks what’s approved, what’s pending and what’s at risk. Production retains the creative decisions — locations, shot list, crew, insurance — and we attach our paperwork layer beneath that. For the 30% Spanish film tax rebate, production spend must flow through an ICAA-registered Spanish producer; we introduce you to partners who handle the rebate application, and we hand over a clean permit paper trail that auditors later accept without rework.
We don’t invent approval percentages and we don’t quote you a price for a public-space permit we haven’t scoped — rates are set by the issuing authority, and they vary by day, by crew size and by location. What we will do is lay the realistic picture out within 24 hours of your first email: which permits your shot list triggers, the earliest defensible shoot date, and what the municipal and Costas fees are likely to land at.
Almost always, yes, if you’re filming commercially or in any public-facing way. Purely private photography inside a private villa for personal use is the exception. Commercial shoots in streets, plazas, beaches, ports, natural parks or airspace require a permit from the relevant authority — either a municipal town hall, the Demarcación de Costas, the Balearic natural-environment directorate, or AENA for aerial work. Private locations (villa, finca, hotel) still need a written consent letter from the owner, even though they don’t need a town-hall permit.
The published minimums vary by authority. Ibiza town (Ajuntament d’Eivissa) accepts applications with at least seven working days’ notice. Sant Josep de sa Talaia and Sant Antoni de Portmany ask for ten working days. Any Demarcación de Costas beach authorisation needs ten working days minimum, with fifteen recommended. Drone applications through AENA/ENAIRE in controlled Ibiza airspace typically need roughly twenty working days of runway. We plan realistic timelines from day one rather than promising the impossible.
The Demarcación de Costas en Illes Balears. All Spanish public beaches and the wider coastal maritime-terrestrial public domain sit under national jurisdiction, not municipal. The Coastal Demarcation office for Ibiza is at calle Aragón 67, Ibiza, Monday–Friday mornings, with the email contact Bzn-DCIbiza@miteco.es. They set the fees themselves once your file is approved, calculated by day, crew size and area. We prepare, submit and track the file for you.
Yes, but not casually. All Ibiza airspace from ground level is classified as controlled airspace, which means uncoordinated drone operation is not permitted. Legal commercial aerial work requires an operator licensed under EU drone regulations, plus coordination with AENA, ENAIRE and Ferronats — typically an application filed around twenty working days ahead, with resolution approximately a week before the shoot. We handle the submission and coordination.
The typical dossier includes: a completed municipal application form, production company details and fiscal ID, a shooting plan with dates, times and exact locations, the crew and vehicle count, equipment and lighting list, a declaration of any public-space occupation or road blockage, and a civil liability insurance certificate. For private locations, add a signed letter of consent from the property owner. For natural parks, add a good-practices compliance declaration. For Costas, a Spanish tax identification number (CIF/NIE) and a postal address are required.
Yes — Ibiza productions can qualify for the Spanish national tax rebate of up to 30% on the first €1M of eligible Spanish spend and 25% above that, provided minimum spend thresholds are met and the production runs through an ICAA-registered Spanish producer. We don’t issue the rebate ourselves and we aren’t your accountant; we connect you with a Spanish production partner who handles the application and we make sure our permit paperwork is clean enough for audit. For current rules and the exact mechanics, confirm with your tax counsel.
Send us the shoot dates, your shot list or storyboard, any locations you’ve pre-scouted, and whether you’re planning beach, drone, natural park or night work. We come back within 24 hours with a realistic timeline: which permits are filable on that window, what documents we’ll need from you, and any locations where we’d recommend a backup option. No obligation — the scoping reply is free.
